What is a Role-Based Email Account? Is Role-Based Email Account Safe?

As the name says, role-based email accounts are connected with a particular role like sales, editor, admin, etc. A role-based email account is not linked with one single person, but with a group of people or a department.

Throughout your email lead generation, you will accumulate different types of email accounts including role-based email accounts. While it is advisable to send emails to deliverable email accounts by an email validation service, it is still questionable if it is safe to send marketing emails to role-based email accounts.



Types of Role-Based Email Accounts?

As said role-based accounts are incorporated with a particular department, the role-based email accounts begin with [email protected], [email protected], [email protected], inquiry @, etc. Here is the complete list of role-based email account by sub-categories.

1. Role-Based Emails By Broadcast

Broadcast emails are associated with a group of people. Example of broadcast emails – [email protected], [email protected], [email protected]

2. Role-Based Emails By Position

Role-based emails by position have a high chance of delivering to an individual, but an individual might change due to a change of job. Example of role-based emails by rank – [email protected], [email protected], [email protected]

3. Role-Based Emails By Testing

Such emails are not available publicly but are reserved for internal testing. Example of role-based emails by testing – [email protected], [email protected], [email protected]

4. Role-Based Emails By Compliance

Compliance based emails are for managing compliance-related grievances Example of role-based emails by compliance – [email protected], [email protected], [email protected], [email protected]


Is It Safe to Send Marketing Emails to Role-Based Email Accounts?

Role-based email accounts are always an issue for marketers as role-based email accounts are known for blocking the email deliverability rates. Here are the risks correlated with role-based email accounts for sending marketing emails.

Some of these types of addresses are linked with high bounce rates and spam complaints, so a big company like Mailchimp blocks them from your import.


1. Spammers Paradise

Role-based email accounts are most obvious to find and one can even guess the role-based email accounts easily. Role-based email accounts are accessible publically, generally on the contact us page.

Marketers with a high volume of role-based email accounts in their email list are suspected of using a collected email list by ESPs.


2. Hard to Show Permission

As a role-based email account is connected with a group of people or a department, it is harder to show explicit permission of each recipient.


3. Ending on a Blacklist

Many blacklist services like Spamhaus treats marketing emails sent to role-based email accounts as spam. Because such role-based email accounts are either collected or used without the explicit permission of recipients.


4. Higher Complaints And Low Engagement Rates

A role-based email account not only doubles the risk of spam complaints but also pulls down the overall engagement rates of your marketing campaigns.

The majority of the email service providers like MailChimp maintain a suppression list of role-based email accounts involving emails that will not be sent to such email accounts for maintaining email deliverability rates and protecting senders’ reputation.

Sending marketing emails to a few role-based email accounts that are known to engage with your email campaigns should be okay. In conclusion, if there is a high volume of role-based email accounts you must eliminate the inactive emails to keep a healthy email deliverability and engagement rates.


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